Privacy policy for the EDGE staff app

EDGE Design & Contracts Sdn Bhd (200801041376 (842728-X)), Puchong, Selangor, Malaysia (“EDGE”, “we”) runs the EDGE staff app. The app is our company’s own work system — the EDGE app on Google Play and the App Store, and the website it opens, edge-management-system.vercel.app.

It is for EDGE staff only. You can only use it with a company account that we give you. It is not for the public and not for children. This page explains, in plain words, what information the app handles, why, who can see it and how to ask us to delete it.

• Your work account — your name, work email, job title, department, staff ID, company phone number and profile picture (if you add one).
• Attendance with location — when you sign in, or press clock in / clock out, the app asks your phone or computer for your location at that moment and saves it with the date and time. That is the only time it reads your location. It never tracks you in the background or while the app is closed.
• Leave, claims and tasks — your leave applications and medical certificates, expense claims and receipts, tasks, approvals, and the notes and comments you write at work.
• Photos and files you upload — for example site photos, receipts, MC photos, drawings and documents. Only the photos and files you choose to upload. The app does not look through your phone’s gallery or files by itself.
• Your HR records — the records EDGE keeps about you as your employer: for example your IC or passport number, date of birth, gender, race, nationality, personal phone number, emergency contact, the bank account your salary is paid into, and your job grade. Only HR and the people whose role needs them can see these.
• Device push tokens for notifications — if you allow notifications, your phone or browser gives the app a push address (a “token”) so we can send you work alerts, such as a leave approval or a new task. You can switch notifications off at any time in your phone’s settings.
• Simple usage counts — how many clicks and active minutes each person spends in the app per day, so we can see how much the system is used. Never what you click on or what you type.

Staff also use the app to keep work information about other people — for example clients, suppliers, subcontractors, foreign workers and job candidates. That information is handled the same way: for EDGE’s work only, seen by role, never sold.

Only to run EDGE’s internal work: attendance, leave, claims, tasks and approvals, projects, tenders, purchasing, HR and payroll administration, and sending you work notifications. We do not use it for advertising or marketing, and we do not make profiles of you for anyone else.

• The company only, by role. You see your own records. Your team leader, head of department and managers see what their role needs (for example a leave request waiting for their approval). HR sees HR records. Company management sees company-wide reports.
• We do not sell, rent or trade your information, and we do not share it with other companies for their own use.
• Cloud services that run the system for us: Supabase (the database, sign-in and file storage) and Vercel (it hosts the app). When you press one of the app’s AI helpers (for example “read this receipt” or Edge AI chat), what you gave it — the document, photo or question — is sent to Google’s Gemini AI service to be read. Notifications are delivered to your phone through Google’s or Apple’s own push service.
• If you choose to add your EDGE calendar to Outlook or another calendar app (where the app offers it), that calendar app reads your EDGE calendar through a private link that only you are given.
• We will only give information to the authorities when the law requires it.

Everything is stored in the cloud with Supabase and Vercel. Their servers may be outside Malaysia. Information travels between your device and the servers encrypted (HTTPS). You must sign in to see anything, and the database itself checks each person’s role before it shows a record.

On your own device, the app keeps you signed in, remembers small settings (like dark mode), and keeps a copy of pages you opened so they still show without internet. That copy is wiped when you sign out, and the app signs you out after 5 minutes without use.

We keep your information while you work at EDGE. After you leave, we keep it only as long as we need it for company records and as the law requires — for example employment, payroll, tax and accounting records, which Malaysian law asks companies to keep for several years. Then it is deleted. Your account is closed when you leave the company.

• You can see most of your own information in the app (My Profile, Leave, Claims, My Work).
• To ask for a copy, a correction, or deletion of your information or your account, contact HR from your company email, or email main@edge-renovation.com. We will reply within 21 days. Some records we must keep by law (such as payroll and tax records); if so, we will tell you what we keep and why.
• You can switch off notifications or location for the app in your phone’s settings at any time. Signing in needs your location, because sign-in is also your attendance record.
• Uninstalling the app removes it from your phone. Your work records stay with the company, as above.

The app shows no ads. It has no advertising or tracking tools (no ad networks, no outside analytics), and we never sell your information.

The app is only for EDGE employees, who are adults. It is not meant for, or offered to, children.

We handle personal information under Malaysia’s Personal Data Protection Act 2010. If we change this policy, we will update this page and the date at the top, and tell staff in the app about any important change.

EDGE Design & Contracts Sdn Bhd
No. 85-1, Jalan Puteri 5/7, Bandar Puteri, 47100 Puchong, Selangor, Malaysia
Email: main@edge-renovation.com · Phone: 03-8065 2808